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These documents are to determine the pricing and guide lines for all vendors for
Fil Fest 2019, a 2-day event, required by the City of Virginia Beach.
There are options for you to consider for your review. Please download fill out,
scan and email. All business vendors must have a valid Business License
no exceptions.
REQUIREMENTS FOR ALL VENDORS
A vendor form is required for each individual, business or organization (including
non-profits) that is selling merchandise or product awareness.
Download:
Clean
Up Rules (pdf)
W9 Forms
(pdf)
ADDITIONAL REQUIREMENTS FOR FOOD VENDORS
These forms are required for each Food Vendor-restaurant or Food Truck, that is
providing or selling food or beverages at this event. Food vending held on the City
of Virginia Beach public property must be inspected by the health department and
must show proof of insurance and a valid business license.
Download:
Food
Vendor Requirements (pdf)
2-Day Vendor Package (pdf)
Application
Food (pdf)
ADDITIONAL REQUIREMENTS FOR NON-FOOD VENDORS
These forms are required for each Non-Food vendors.Must show proof of insurance
and a valid business license.
Download:
Non-Food
Vendor Requirements (pdf)
Non-Food
Vendor Package (pdf)
Load-In Times
Please show up on time as there are other vendors scheduled around your
set up. On October 26 and 27, vendors will be directed to their location at Rudy Loop 104 Atlantic
Ave 23451 starting at 100pm Saturday and 900am Sunday. Coordinators will be available
for assistance and will have parking arrangements assigned. Note: Health and
Fire inspections will begin at 3pm on Saturday.
Show times are 6pm - 10pm // 26 OCT
10am - 10pm // 27 OCT
Load-Out Times
- Load out starts at 6pm on Sunday
- Once you are completely packed up and your tent is clean, then you will be able
to get your vehicle.
- No one is allowed to leave until we inspect your space. Please do not leave anything
behind: zip ties, trash, cardboard etc. Please bring a broom so you can sweep your
spot.
- Please know that you may not be able to drive in at the same connector as you loaded
in. I will get clearance at to which connector you will be allowed to drive in on.
- There is a bigger picture out there (traffic, backstage load out, etc.) We will
do our best to get you out quickly and safely.
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